How One Virtual Assistant Can Help Manage 250 Properties
In the fast-paced property industry, where efficiency matters, many agencies are missing one of the biggest productivity unlocks available: Virtual Assistants. Drawing on my experience working with support teams at Jones Lang Lasalle (JLL) one of the world’s largest real estate firms, I’ve seen firsthand how streamlined systems and the right support staff can supercharge performance. At FudoDesk, we bring this enterprise-level insight to agencies of all sizes to Australia.
From industry experience an extra Virtual Assistant integrated into a Property Management team can help manage 250 properties. Our internal calculator shows just how much extra revenue a single virtual assistant can generate, it’s increase on the Property Manager to Property ratio (PM:Property). We’ve seen the PM:Property ratio grow from from 1:100 to 1:125, 25% gain in efficiency without increasing local staff count.
But that’s just the start.
The Financial Case: $324,000 in Increased Revenue Per VA
Virtual Assistants can bring in revenue for your business. Let’s break it down:
Suppose one Property Manager manages 100 properties.
Each additional property managed generates $3,240 in property management fees.
A skilled VA at can free up 8 hours per week per property manager.
That time savings allows one Property Manager to manage an additional 20 properties.
Over 5 PMs or 40 hours a week in claimed back time by delegating to Virtual Assistants means 100 more properties under management.
$324,000 in additional revenue with an increase of 100 properties.
Click below for our calculator for additional revenue generated by Virtual Assistants.
VAs Don’t Just Replace PM Hours. They Multiply Them.
Most people assume a VA simply takes 8 hours of work off a PM’s plate. But in reality, VAs excel at repetitive, back-end tasks that often bog down PMs. These include:
Invoicing
Lease renewals
Scheduling maintenance
Chasing arrears
Routine communications with tenants and owners
These tasks often account for 20% or more of a PM’s time — and that’s time better spent on high-value activities like tenant and owner relationship management or onboarding new properties.
With the right system in place, VAs not only free up time — they also help reduce PM burnout, a major problem in the industry. According to a recent industry survey, 60% of property managers report feeling overworked, with administrative burden being one of the top causes.
Particularly Effective in Facilities Management and Invoicing
The impact of virtual assistants is especially strong in facilities management, where coordination and documentation tasks are high-volume but low-complexity. Likewise, invoicing — a task where precision and timeliness matter — is a natural fit for VA support. With a VA dedicated to these tasks, agencies can speed up payments, improve compliance, and reduce costly errors. Virtual Assistants can initiate the raising and assign work orders and the property manager can take over communications with the contractor, tenant and the owner. Virtual assistants can action invoices and administering vendors on the accounting system.
Why FudoDesk?
We know property. We know Australia. And we know how to build scalable backend systems.
FudoDesk helps agencies:
Train and deploy VAs to support property teams.
Build process maps and SOPs.
Continuously track and improve Virtual Assistant performance and provide you with on-going support.
And yes — we design for scale. With the right systems, just one of our Virtual Assistants can support 250 properties. Free up your Property Manager’s time to manage more properties!
Ready to Scale Without Burnout?
Whether you're managing 300 doors or 3,000, it's time to rethink your support structure. Talk to us how we can maximize your property management fees without increasing local headcount.
Let FudoDesk help you build a smarter backend.
Contact us today.